Shutdown maintenance software
PM Run organizes the shutdown orders in an official Gantt schedule, distributes them by the capacity of each work center and takes execution to the phone, online and offline, with the data going to SAP PM.
What is shutdown maintenance software
Shutdown maintenance software helps plan and execute many orders concentrated in a short period, with tight capacity and deadlines. PM Run does this with the Planning module: the official schedule groups the period's orders in a Gantt and distributes them by capacity and skill, and the app takes execution to the field. SAP PM remains the central record of the shutdown.
Free guides to prepare your next shutdown
For planners who build the shutdown in a spreadsheet: how to plan the window, how to size real crew capacity and how to read the backlog before closing the scope.
When the shutdown spreadsheet stops working
The guides help size the shutdown. These are the signs that the problem has become keeping the plan in line with what happens in the field.
- The shutdown order list lives in a spreadsheet outside SAPAn order that enters or leaves the scope in the last week does not reach everyone, and the crew starts the shutdown with an outdated list.
- The shutdown schedule is redrawn at every changeBy the second day, the spreadsheet Gantt no longer shows what is in progress, and decisions start being made from memory in the daily meeting.
- Workload is divided by headcountAbsences, shifts and skills stay out of the count, and the overload of a work center only shows up once the shutdown has started.
- Shutdown confirmations reach SAP days laterDuring the shutdown, nobody knows how much of each order has been executed, and closing the orders drags on afterwards.
With PM Run, the shutdown runs on an official schedule tied to SAP
The planner creates the schedule with the shutdown period, links the orders and creates or fetches the revision in SAP. The crew is allocated in Scheduling, by hand or with Manu, seeing each person's availability. The technician executes in the app, and the Gantt shows the percentage of each order from the confirmed hours.
What PM Run delivers in shutdown planning
The shutdown uses PM Run's general planning and execution features, applied to the shutdown period.
Official schedule in Gantt
Group the period's orders into a schedule and follow orders and operations in the Gantt, on a scale from hours to years.
Revision in SAP
The schedule creates a revision in SAP automatically or uses an existing one, and the shutdown orders stay grouped in the ERP.
Capacity by work center
Shift hours, absences, percentage already planned and real capacity from the confirmed hours.
Crew allocation
Drag the orders onto the worker in Scheduling, or let Manu suggest the allocation by skill, capacity and availability.
Material and form on the operation
Create the material reservation and link the safety form to the operation while still planning.
Schedule versions
Each version of the schedule is recorded with the person responsible for the change.
Daily execution Kanban
Backlog, open, released and in-progress columns to follow each day of the shutdown.
Field execution
The order reaches the phone with a checklist and time booking by operation, online or offline, and the data goes up to SAP.
The shutdown in Planning & Scheduling
This is how orders appear in the PM Run planning portal, with crew capacity at the top and the Gantt below.
- Planning countersUnallocated orders, operations, allocations, planned hours and capacity appear at the top.
- Create official scheduleThe button to create the official schedule sits right above the Gantt.
- Actions on ordersRelease, close and reopen orders and reschedule dates from the selected orders.
- Gantt in five scalesThe view switches between hour, day, week, month and year.
- Planning tabsScheduling, resource utilization, materials, skills matrix, forms, the 52-week map and indicators sit next to the Gantt.
How to plan and execute the shutdown in PM Run
- 1
Define the period and the work centers
In New schedule, enter the shutdown period, the work centers involved and the order types in scope.
- 2
Link the shutdown orders
Select the shutdown orders and operations, with filters by revision, equipment, functional location and priority.
- 3
Create or fetch the revision in SAP
Generate the revision in SAP automatically or choose an existing revision for the shutdown orders.
- 4
Distribute by capacity and skill
Allocate the crew in Scheduling, by drag and drop or with Manu, while seeing the occupancy of each work center.
- 5
Integrate and execute in the field
Integrate the allocations with SAP PM. The technician receives the order on the phone, follows the checklist and books the hours, online or offline.
- 6
Close and reschedule
In Close Planning, change the status of the orders and reschedule the ones left for later.
The shutdown in a spreadsheet and in PM Run
| Shutdown stage | In the spreadsheet | With PM Run |
|---|---|---|
| Order scope | Loose list in Excel | Orders linked in the official schedule |
| Object in SAP | No formal link | Revision created or linked in SAP PM |
| Capacity | Headcount times hours | Occupancy by work center, with shifts and absences |
| Sequence and dates | Outdated manual Gantt | Gantt of the official schedule |
| Execution | Paper in the field | App online and offline, confirmation during the job |
| Tracking | Meeting and spreadsheet | Daily Kanban, Gantt with executed percentage and Integration Log |
Field execution proven in industry
At Rivelli, the team started receiving the order on the tablet and confirming it during the maintenance itself, with time booked at the moment of execution.
50% reduction in time spent on manual tasks
Rivelli Alimentos
At Citrosuco, technicians started recording notes and photos directly on the work order from their phones, with automatic sync to SAP PM.
Order confirmation rate above 95%
Citrosuco
Frequently asked questions
Does PM Run have a dedicated shutdown module?
No. The shutdown is planned and executed with the general Planning and Mobility features: the official schedule groups the period's orders in a Gantt, creates or links the revision in SAP, and the app takes execution to the field.
How does PM Run connect the shutdown to SAP PM?
Through the official schedule, which can create a revision in SAP automatically or use an existing one. The revision is the object SAP PM uses to gather the orders of a shutdown into a period, and PM Run schedules those orders and integrates the allocations with SAP.
Can the shutdown be executed without internet in the field?
Yes. After sync, the app works offline: the technician runs the order, follows the checklist and confirms the job even without signal. When the connection returns, the confirmation goes up to SAP PM.
Does SAP PM remain the record of the shutdown?
Yes. PM Run is the planning and execution layer on top of SAP PM. SAP remains the central record of the shutdown's orders and revision, and PM Run organizes the schedule and takes execution to the field.
How do I track progress on the day of the shutdown?
Through the daily execution Kanban, with the columns backlog, open, released and in progress, and through the schedule's Gantt, which shows the executed percentage of each order from the confirmed hours. The Integration Log records each submission to SAP as success or error.
Is there free material to plan a shutdown?
Yes. PM Run's off-season maintenance guide covers scope, capacity, technical sequence, safety and release criteria, with a checklist for before the window opens. The real capacity and backlog guides help size the work before you close the scope.
When should you replace the shutdown spreadsheet with software?
When the spreadsheet stops keeping up with the shutdown: scope that changes without reaching everyone, a schedule redrawn at every delay, workload split by headcount and confirmations that reach SAP days later. At that point, the schedule needs to be tied to the SAP orders and to field execution.
Related content
Book a demo of PM Run for your next shutdown
We show the official schedule in Gantt, capacity by work center and field execution, connected to SAP PM.